J.M. DAVIS MEMORIAL COMMISSION
& MEETING AGENDA
J.M. Davis Memorial Commission Members

William R. Higgins,  chair           Claremore
Dr. Keith Ballard                         Claremore
Denny Haddox                            Claremore
Hays Gilstrap                               Claremore
Rick Mosier                                  Claremore

  
J.M. DAVIS MEMORIAL COMMISSION
Regular Meeting Held at
J.M. DAVIS ARMS & HISTORICAL MUSEUM
330 NORTH J.M. DAVIS BLVD.
CLAREMORE, OKLAHOMA
September 12, 2017
1:00 PM

AGENDA

1.  Call to Order.
2.  Roll call to establish quorum.
     Determine that Notice of Meeting and Agenda were properly posted and meeting is
     conducted in accordance with the Oklahoma Open Meetings Act.
3.  Possible Executive Session. Upon statement by legal counsel under 25 O.S., § 307(B)(4)
     advising on whether disclosure of the discussion of the litigation will seriously impair the
     ability of the Commission and State to process, conduct or defend its claim in pending
     investigation, proceeding or litigation, the Board may:  
      A. Public vote to enter executive session pursuant to 25 O.S., 307(B)(4) for confidential
          communications between the Commission and its attorney(s) concerning ongoing
          litigation, specifically Rogers County District Court Case Number CJ-08-705, J.M. Davis
          Foundation, Inc. v. The State of Oklahoma ex rel. The J.M. Davis Memorial Commission, et
          al.
     B.  Public vote to reenter open session.
4.  Discussion and possible action relating to matters discussed in executive session.
5.  Discussion and approval of minutes for the May 9, 2017 Regular Meeting.
6.  Discussion, approval and possible action regarding April 2017 Vouchers.
7.  Discussion, approval and possible action regarding April 2017 Cash Balance Sheet.
8.  April 2017 Executive Director’s report for discussion, approval and possible action.
     A.  Activities report for April 2017
     B.  Publicity for April 2017
     C.  Fund raising projects
     D.  Davis Commission term renewals
9.Discussion and approval of minutes for the June 13, 2017 Regular Meeting.
10.Discussion, approval and possible action regarding May 2017 Vouchers.
11.Discussion, approval and possible action regarding May 2017 Cash Balance Sheet.
12.May 2017 Executive Director’s report for discussion, approval and possible action.
     A.  Activities report for May 2017
     B.  Publicity for May 2017
     C.  Fund raising projects
13.Discussion and approval of minutes for the July 11, 2017 Regular Meeting.
14.Discussion, approval and possible action regarding June 2017 Vouchers.
15.Discussion, approval and possible action regarding June 2017 Cash Balance Sheet.
16.June 2017 Executive Director’s report for discussion, approval and possible action.
     A.  Activities report for June 2017
     B.  Publicity for June 2017
     C.  Fund raising projects
17.Discussion and approval of minutes for the August 8, 2017 Regular Meeting.
18.Discussion, approval and possible action regarding July 2017 Vouchers.
19.Discussion, approval and possible action regarding July 2017 Cash Balance Sheet.
20.July 2017 Executive Director’s report for discussion, approval and possible action.
     A.  Activities report for July 2017
     B.  Publicity for July 2017
     C.  Fund raising projects
21.Discussion and approval of minutes for the September 12, 2017 Regular Meeting.
22.Discussion, approval and possible action regarding August 2017 Vouchers.
23.Discussion, approval and possible action regarding August 2017 Cash Balance Sheet.
24.August 2017 Executive Director’s report for discussion, approval and possible action.
      A.  Activities report for August 2017
      B.  Publicity for August 2017
      C.  Fund raising projects
25.Discussion and possible action on Chair designation of Commission Liaison to Foundation.
26.Discussion and possible action on changes to Collection Management Policy and Procedures.
27.Discussion and possible action on Curator’s Report on Collection Management
28.Discussion and possible action on acceptance of replica percussion revolvers.
29.Discussion and possible action on acceptance of WWI ephemera.
30.Business that could not have been anticipated prior to posting of agenda.
31.Adjourn.